Simply
To provide you with our services - information will need to be collected - Weddings & Events require much planning - We will treat you, your guests and your information with the level of privacy and respect we expect.
We very much dislike spam and over the top marketing. Privacy Respected.
Privacy Policy
Hopewood House is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.aoic.gov.au
https://www.oaic.gov.au/privacy/the-privacy-act
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers.
This Personal Information is obtained in many ways including interviews, correspondence, by telephone and facsimile, by email, via our website www.hopewoodhouse.com.au, via online forms, your requests to access our information, your requests for information, your details related to providing our services, conversations, from your website, from media and publications, from other publicly available sources, from cookies (We think you should delete your cookies regularly - it seems a good practice) and from third parties. We don’t guarantee website links or policy of authorised third parties.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
This website makes use of cookies that are used to collect data. These functions are provided to us by Google & Squarespace.
Sensitive Information
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
• For the primary purpose for which it was obtained
• For a secondary purpose that is directly related to the primary purpose
• With your consent; or where required or authorised by law.
Third Parties
Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party. By utilising Google, Squarespace, Stripe, and other services - These third parties may handle your inputted information with your consent in order for Hopewood to deliver its offerings to you.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
• Third parties where you consent to the use or disclosure; and
• Where required or authorised by law.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information/relevant information may be stored in client files which will be kept by us for a minimum of 2 years.
Access to your Personal Information
You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.
Hopewood House will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
Personal information
The types of personal information we may collect about you include:
information you provide to us;
details of products and services we have provided to you and/or that you have enquired about, and our response to you;
your browser session and geo-location data, device and network information, statistics on page views and sessions, acquisition sources, search queries and/or browsing behaviour;
information about your access and use of our Site, including through the use of Internet cookies, your communications with our Site, the type of browser you are using, the type of operating system you are using and the domain name of your Internet service provider;
information about you and your requirements as required to fulfill our services.
additional personal information that you provide to us, directly or indirectly, through your use of our Site, associated applications, associated social media platforms and/or accounts from which you permit us to collect information; and
any other personal information requested by us and/or provided by you or a third party.
We may collect these types of personal information directly from you or from third parties. To provide you with our Services – Weddings, Private Events, Corporate Events, Our Website, Tickets, E-mail Communications, E-Mail Marketing - Newsletter & Promotions, and Public Events.
Collection and use of personal information
We may collect, hold, use and disclose personal information for the following purposes:
to enable you to access and use our Site, associated applications and associated social media platforms;
to contact and communicate with you;
for internal record keeping and administrative purposes;
for analytics, market research and business development, including to operate and improve our Site, associated applications and associated social media platforms;
to run competitions and/or offer additional benefits to you;
for advertising and marketing, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you;
to comply with our legal obligations and resolve any disputes that we may have
Terms & Conditions / Refund Policy: PUBLIC EVENT TICKETS
If a participant is unable to attend the event and needs to cancel their place, the following will apply:
Hopewood House will allow the participant to nominate a replacement participant, as long as the replacement participant agrees to the same arrangements made for the original participant, and Hopewood House is notified in writing; at least (14 Days) prior to the day of the event; or if this is not appropriate;
If Hopewood House is notified in writing at least (14 Days) prior to the day of the event; Hopewood House will arrange for a refund of money paid, minus a reasonable administration charge of $52.00 (AUD);
Cancellations within (14 Days) of the event - No refunds will be issued.
External Sites
The Site contains links to other sites on the Internet which are owned and/or operated by third-party vendors and other third parties (the “External Sites”). You acknowledge that Hopewood is not responsible or liable for any such third parties or for the availability of, or the materials located on or through, any External Sites. You should contact the site administrator or webmaster for the applicable External Site if you have any concerns regarding such links or the materials located on an External Site.
In addition, Hopewood may provide you with links to certain third party sites that offer you services for your use or benefit. We may stop offering any such third party sites or services at any time. When entering into an agreement with such parties, you are giving them your data directly and your rights and their obligations are determined by their privacy policies and terms of service. If you choose to use such third party sites or services, you enter into an agreement with such third party alone at your own risk. Certain pages on the Site may embed content and information provided by third-party APIs, which is subject to additional terms and conditions imposed by those third parties. For example, the Site may include Google Maps features and content, which is subject to the current versions of: (1) the Google Maps/Google Earth Additional Terms of Service at https://maps.google.com/help/terms_maps.html; and (2) the Google Privacy Policy at https://www.google.com/policies/privacy/.
WEBSITE & E-COMMERCE INFORMATION | COOKIES - ANALYTICS & ADVERTISING (MARKETING)
Our website, email marketing, e-commerce and analytics functions are provided by Squarespace.
You can read their Privacy Policy here: https://www.squarespace.com/privacy
Our e-commerce payments checkout is provided by and processed by Stripe.
This enables us to sell tickets to the Public to attend our Public Events.
Hopewood House does not process your payment information.
You can read their (Stripe) Privacy Policy here: https://stripe.com/au/privacy
You can read their (Stripe) Checkout User Terms of Service — Australia document here: https://stripe.com/au/checkout/legal
You can read about their (Stripe) Payment Terms here: https://stripe.com/payment-terms/legal
You can read about the additional terms applicable to the Payment Services (Stripe/Westpac): https://stripe.com/westpac/legal
Digital Marketing Activities: We utilise Google Ads (Search, Display, ReMarketing), Google Analytics as well as Squarespace Analytics, Social Media - Instagram & Facebook (organic and Paid)
to generate awareness, engagement, inform business practices, to ultimately improve the value of our offering.
SEE: How Google uses data when you use our partners' sites or apps: www.google.com/policies/privacy/partners/
COOKIES
By using or accessing Hopewood House’s websites (“Site”), you agree to Hopewood House’s use of Cookies as outlined below..
For the purposes of this Cookie Policy, “Hopewood House” or “we” means Hopewood House.
What is a cookie?
This Cookie policy helps to explain the occasions when and why cookies may be sent to visitors to the Site (referred to in this policy as “we”, “us” or “our”). “Cookies” are text-only pieces of information that a website transfers to an individual’s hard drive or other website-browsing equipment for record-keeping purposes. Cookies allow the Site to remember important information that will make your use of the site more convenient. A cookie will typically contain the name of the domain from which the cookie has come, the “lifetime” of the cookie, and a randomly generated unique number or other value. Certain cookies will be used on the Site regardless of whether you are logged in to your account or not.
Session Cookies are temporary cookies that remain in the cookie file of your browser until you leave the Site.
Persistent Cookies remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie). When we use session cookies to track the total number of visitors to our Site, this is done on an anonymous aggregate basis (as cookies do not in themselves carry any personal data). We may also employ cookies so that we remember your computer when it is used to return to the Site to help customize your Hopewood House web experience. We may associate personal information with a cookie file in those instances.
Hopewood House uses cookies
We use cookies, and other storage technologies from third-party partners such as Google, Squarespace and Facebook for measurement services, better targeting ads, and for marketing purposes. This takes place from the Site, EDMs, Google Dashboards and our Social Dashboards. These cookies, and other storage technologies allow us to display Hopewood House promotional material to you on other sites you visit across the Internet. Hopewood House may also share information about your behavior on the Site with third parties (including operators of third-party websites and/or social networking sites) in order to show you targeted advertisements and other content that has been customized for you. We also use cookies to facilitate the Hopewood House Targeted Ads Program. In this Program, we use cookies to determine which ads users have seen, and how many times users have seen a particular ad.
Analytical Purposes
Hopewood House uses cookies to analyze user activity in order to improve the Site and the websites of Hopewood House affiliates. For example, we can use cookies to look at aggregate patterns like the average number of page views that users performs or page elements engaged with. We can use such analysis to gain insights about how to improve the functionality and user experience of the Site.
Your Preferences & User Experience
Hopewood House and its affiliates use cookies to gather certain information about users, such as browser type, server, language preference, and country setting, in order to store user preferences on our Site to make your user experience more consistent and convenient. For example, we may store the recent searches you have performed in a cookie so that we can allow you to easily repeat those searches when you return to our Site. In addition, we use cookies to maintain your logged in state when you visit our Site repeatedly. We may also use your IP address to determine your geographic location at city or postal code level in order to provide you with the most relevant search results.
Provide Measurement Services and Better Targeted Ads, & Marketing
We use cookies, web beacons, and other storage technologies from third-party partners such as Google and Facebook for measurement services, better targeting ads, and for marketing purposes. This takes place from the Site and Social Profiles. These cookies, and other storage technologies allow us to display Hopewood House promotional material to you on other sites you visit across the Internet. We also use cookies to facilitate the Hopewood House Targeted Ads Program. In this Program, we use cookies to determine which ads users have seen, and how many times users have seen a particular ad. You have a right to object to the legitimate interest use of your Personal Data for the purposes of marketing. To opt out of the collection and use of information for ad targeting, or to avail of any other rights, please feel free to exercise your rights by contacting the privacy officer.
Referral Tracking
We use cookies to associate user activity with the third party website that referred the user to our Site, or to associate user activity that Hopewood House referred to a third party website. Some of these third party websites are partner websites that receive credit for the activity of users they refer to our Site, or give Hopewood House credit for the activity of users referred to such third party websites. We do not share any personal information or information about individual user activities with these partner entities. However, we may share information, such as the third party website you were visiting when you clicked on an Hopewood House link to: Venue Information, Wedding Information, View a Gallery, Contact us, etc. We also use cookies to associate user activity with the email campaign that referred the user to our Site.
Testing, Usability, and Performance Improvement Purposes
We use cookies to ensure users receive a consistent user experience while we conduct A/B testing on certain aspects of our Site in order to improve our product offerings. We also use cookies to improve the performance and reliability of our Site.
Fraud/Spam prevention
We use cookies during fraud reviews and investigations. Some of our cookie/device tracking happens via 3rd party vendors like Google, other times we may use our own indexes to identify activity related to specific cookies.
MANAGING cookies in your browser
Use the options in your web browser if you do not wish to receive a cookie or if you wish to set your browser to notify you when you receive a cookie. You can easily delete and manage any cookies that have been installed in the cookie folder of your browser by following the instructions provided by your particular browser manufacturer.
If your browser is not listed here, consult the documentation that your particular browser manufacturer provides. You may also consult your mobile device documentation for information on how to disable cookies on your mobile device. If you disable all cookies, you may not be able to take advantage of all the features of this Site. Please note that if you have not cleared your cookies or cache, the contents of which may affect autofill functions on the Hopewood House site and you are responsible for any such actions.
To opt out of the collection and use of information for ad targeting please feel free to exercise your rights please contact the privacy officer.
Hopewood House uses the AdWords and Remarketing Lists features of Google Analytics for Display Advertisers. Hopewood House and Google use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimize, and serve ads based on your past visits to our Site. This means that vendors including Google will display Hopewood House promotional material on other sites you visit across the Internet.
You may opt-out of Google Analytics for Display Advertisers including AdWords and opt-out of customized Google Display Network ads by visiting the Google Ads Preferences Manager. To provide website visitors more choice on how their data is collected by Google Analytics, Google has developed an Opt-out Browser add-on, which is available by visiting Google Analytics Opt-out Browser Add-on, to enable you to opt-out of Google’s programs. To opt out of the collection and use of information for ad targeting please feel free to exercise your rights as detailed in section 10 of our Privacy Policy, or alternatively contact Hopewood House as detailed in section 12 of our Privacy Policy.
Third-Party Cookies
Third party cookies may used by Hopewood House - including but not limited to those provided by; Google, Facebook, Instagram, Squarespace, Stripe, Email Marketing - Google Analytics opt-out | Google Ads Settings
Changes To Policy
Please review the “Last Updated” legend at the top of the Cookie Policy to determine when it was last amended. Any changes will become effective on the “Last Updated” date indicated above. By using the Site or providing information to us following such changes, you will have accepted the amended Cookie Policy.
Policy Updates
This Policy may change from time to time and is available on our website.
Privacy Policy Complaints and Enquiries
If you have any queries or complaints about our Privacy Policy please contact us at:
Hopewood House
201 CENTENNIAL ROAD, BOWRAL NSW 2576
Contact: Janet Storrier
events@storrier.com